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Jobs

Current Openings

Office & Operations Manager

Organization: Green Science Policy Institute

Location: Must work in our North Berkeley, California, office near the UC Berkeley campus. Not a remote position.

Salary: Competitive compensation, health and retirement benefits

Job Availability: Open until filled

 

Overview of the Green Science Policy Institute (the Institute) 

The Institute brings together scientists, government, industry and non-governmental organizations to use scientific research to reduce the use of harmful chemicals in everyday products. Working globally to protect our health and environment, the Institute has prevented the use of billions of pounds of harmful chemicals in consumer products. The small, high-impact science and policy organization has about ten full- or part-time employees, working on a variety of projects with partners worldwide. 

We are looking for a part- or full-time office and operations manager who will work in our North Berkeley location and maintain an organized, efficient and harmonious office with minimal supervision. In addition, the office manager will interact with our stakeholders in government, industry, academia, and civil society as well as the press and our donors. They will support and work with our dedicated team of scientists and policy experts in protecting our health and environment from toxic chemicals. 

 

Duties include:

  • Act as primary point person for staff regarding operations and office management
  • Writing, editing, and corresponding with stakeholders and the public
  • Human Resources including development of job descriptions, staff recruitment, and on-boarding of new staff.
  • Planning the logistics for Institute’s meetings and events
  • Assisting the staff in travel arrangements and logistics
  • Supporting fundraising work
  • Maintaining the Institute’s calendars
  • Maintaining our databases and archives
  • Working with Executive Director, Board President, and other staff as needed to plan, prepare for, and execute board meetings
  • Manage board calendar and communication with board members
  • Act as liaison with service providers (e.g. property manager/landlord, custodian services, etc.)
  • Oversee receipt and recording of donations, and donor correspondence
  • Purchasing and maintaining office supplies and equipment
  • Troubleshoot and solve IT problems
  • Other support duties as assigned

 

Position Expectations and Qualifications

REQUIRED

  • Bachelor’s degree or equivalent work experience
  • Superb attention to detail and organizational skills
  • At least three years administrative and/or office management experience
  • Excellent written and verbal communications skills 
  • Ability to solve problems
  • Ability to work well both independently and as part of a team
  • Flexibility and multitasking skills 
  • Experience organizing travel, event, and meeting planning
  • Proficiency with Microsoft Office, including Excel, PowerPoint, Word and collaborative tools such as Google Drive
  • Passion for working to protect our health and environment from toxic chemicals
  • Enjoy supporting the work of others in a dynamic environment.

DESIRED

  • Prior experience working in a nonprofit or academic environment
  • Financial or accounting experience
  • Website management experience
  • Ability to retrieve and update information in Microsoft Access
  • Experience with email marketing software (e.g., Constant Contact or MailChimp)

 

Application Instructions

Please email a cover letter to [email protected] describing how this position fits your interests and objectives, including the date when you could start and anything else you would like us to know. Attach a resume and use the subject title:  Office & Operations Manager. Please no applications for remote work.

The Green Science Policy Institute is an Equal Opportunity Employer. Applicants are considered for employment without regard to age, race, color, religion, gender identity, national origin, sexual orientation, disability, veteran status or any other characteristic protected by federal, state, or local law.

 

To learn more about the Green Science Policy Institute, visit www.greensciencepolicy.org

 


The Green Science Policy Institute is an Equal Opportunity Employer. Applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status or any other characteristic protected by federal, state, or local law.